Frequently Asked Questions

General Info
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Abstract Guideline
Digital Poster Guideline
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For pre-registered attendees (register here):

Advanced Viewing of Posters and Abstracts

Important Dates:

  • Abstract submission deadline:
    May 15, 2020
  • Notification of abstract status:
    May 22, 2020
  • Digital poster submission deadline:
    June 15, 2020
  • Registration deadline for non-presenting attendees:
    June 24, 2020
  • Virtual Poster Session:
    June 25, 2020, 11 am – 1:00 pm MT

If you cannot find answers to your questions, please contact us: glyconet@ualberta.ca.

If you would like to attend the Virtual Poster Session as a non-presenting audience, you can register through our Eventbrite page. Registration is free, but only registered attendees will have access to the Poster Session site — the webpage exhibiting all poster abstracts and digital posters.

If you are presenting a poster, you do not need to register. We will give you the instructions to access the poster session site. To submit an abstract, follow the Abstract Guideline.

We are taking safety and security precautions for our presenting authors. To enhance security, the Poster Session site is password-protected. Instructions to access the Poster Session site will be sent only to registered attendees.

Submit your abstract using the Abstract Submission Portal. Follow the Abstract Guideline to ensure your abstract meets the requirement. The deadline to submit an abstract is May 15, 2020. After this date, the portal will be closed. If your abstract is accepted, we will notify you via e-mail by May 22, 2020.

If your abstract is accepted, you will receive an e-mail from us with an assignment of a 40-minute time slot to present your poster.

Next step for you is to create a digital poster and schedule a 40-minute Zoom meeting (using your own account) that matches the time slot we assign you. The Zoom meeting you created will be your channel to present your poster.

You will then send us the digital poster file and the url of the Zoom meeting through the Digital Poster Submission Portal (Open on May 22). The digital poster and the Zoom meeting url will be posted alongside your abstract on the Poster Session site. The deadline to submit is June 15, 2020. Follow the Digital Poster Guideline for details on poster requirement and instructions to set up your Zoom meeting.

If you submitted an abstract for the now-canceled Canadian Glycomics Symposium, you will receive an email from us by April 30 inviting you to submit your digital poster and notifying your assigned 40-minute presentation time slot. Please follow the Digital Poster Guideline for the next steps. If you would like to withdraw your abstract, please let us know.

If your abstract is accepted, you are required to submit a digital poster as an image (.png or .jpg) through the Digital Poster Submission Portal (Open on May 22). You can submit additional audio or video files related to the poster. Visit Digital Poster Guideline for more detail.

If you registered for the poster session as a non-presenting attendee, you can browse the abstracts and digital posters on the poster session site, starting from June 22, 2020.

On June 25, 2020, 11 am – 1:00 pm MDT, the presenting authors will be online and ready to interact with attendees. If you are interested in discussing about the poster with a presenting author, click on the Zoom meeting url in the author’s abstract and join the author’s meeting. We encourage you to speak with different presenting authors.

Note that presenting authors will be online for 40 minutes (either 11:20 am – 12:00 pm MDT or 12:20 pm – 1:00 pm MDT). The time period where the presenting authors are online will be noted next to each poster.

If you are a presenting author, you are only required to be in your own Zoom meeting for the assigned 40 minutes. Outside this time period, you are welcome to browse other presenters’ abstracts and interact with other presenters through their Zoom meetings.

During the assigned 40 minutes (either 11:20 am – 12:00 pm MDT or 12:20 pm – 1:00 pm MDT on June 25), you must be present in your own Zoom meeting, regardless whether you have participants in your meeting.

Similar to an in-person poster session, if you are approached by a participant in your Zoom meeting, we encourage you to start the conversation and present your poster. You may have multiple participants joining your meeting because they all want to hear about your research. Feel free to use the chat function built in the Zoom meeting. You are welcome to leave your contact information to attendees who would like to connect with you.

The Poster Session site that exhibits all abstracts and digital posters will open on June 22 through the Virtual Poster Session on June 25, 2020. The site will close on June 26, 2020. If you have special request pertaining to taking down your abstract or digital poster before site closes, please contact us.

Unfortunately, we do not have the capacity to offer a specialized technical team. However, you can use the live chat function at the bottom right of the webpage to chat with us if you have questions during the Poster Session.